Representative office in Vietnam: Annual budget and running costs


(Last Updated On: July 23, 2021)
Representative office in Vietnam: Annual budget and running costs

Representative office in Vietnam: Annual budget and running costs

In fact, setting up a representative office in Vietnam can enhance and support a lot for the parent company’s business, such as managing effortlessly, saving cost and avoiding risky things from local compliance procedures. In this article, VIVA would like to share some information about the average running costs of representative office in Vietnam.

Vietnam-based representative office of a foreign investor means a dependent unit, which is established under the provisions of Vietnamese law to conduct market survey and a number of commercial promotion activities permitted by Vietnamese law.

With a cost of representative office, foreign investors can set up a lawful office in Vietnam, recruit staff to manage and promote sale contracts with local busine ss partner, research and develop products, seeking opportunities for the purchase or sale of goods and provision of services… The expatriate employees who work for representative office can obtain work permit and two years multiple visa (temporary resident card) for themselves and their family in Vietnam.

Here is the list of key administration requirements of running costs of representative office in Vietnam for annually budgeting:

Compliance ProceduresCost (USD)Remark
Establishment1200One-stop fee, one time payment
Virtual office800Annual fee
Tax - Accounting - Compulsory insurance and other secretary services900Annual fee, applied for less than 02 staffs
Compulsory insurances75per / month / 01 local staff
Compulsory insurances50per / month / 01 expat

In accordance with the Law on Social Insurance, which went into force in early 2018, the employers and employees have to contribute compulsory social insurance and trade union fee as follows:

The payersSocial insuranceHealth insuranceUnemployment insuranceTrade Union feeTotal

Total: 34% on the salary and wages:

  • for the employer: 23,5%
  • for the employee: 10,5%

Read more: Manage Tax Declaration and Settlement for A Representative Office in Vietnam

The cap of the salary used as the basis for social insurance contribution is: 29.800.000VND. It means, in case the salary exceeds the cap, the maximum contribution amount will be: 34% x 29.800.000VND only.

Foreign workers in Vietnam with a work permit, or a practicing certificate or license also going have to contribute health insurance and social insurance. The basis for social insurance contribution will be broadened to include salaries, allowances and other supplementary amounts.

Besides the compulsory insurance, you shall declare and pay PIT 20% on local incomes for non-resident expats and pay progressive tax rates from 5% to 35% depending on income levels for resident expats and local employees. The representative only has to pay PIT.



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