Electronic Labor Contract Vietnam 2026

Danh mục nội dung

In addition to the form of paper labor contracts, from July 1, 2026, according to Decree 337/2025/ND-CP dated December 24, 2025, businesses in Vietnam have a new option of signing electronic labor contracts.

WHAT IS ELECTRONIC LABOR CONTRACT?

Decree No. 337 provides general regulations on the conclusion and implementation of electronic labor contracts, development, updating, management, maintenance, exploitation and use of electronic labor contract platforms:

Electronic labor contracts have the same legal validity as paper contracts. At the same time, all electronic labor contracts are attached to a unique ID and stored on a national platform managed by the Ministry of Home Affairs.
This option helps to save printing paper costs, save storage space, improve the efficiency of searching, lookup, and record management, and reduce the risk of loss, eliminate geographical barriers, can manage contracts uniformly from the headquarters, allow the conclusion of contracts, etc amend and terminate contracts quickly, remedy errors more easily and faster than paper records.
Electronic labor contracts can be integrated with human resource management and accounting software, management from recruitment, signing, payroll, social insurance, and automatic reporting of labor use according to regulations.
In addition to procedures and human resources who are proficient in digital transformation, enterprises will have to invest in additional costs for digital signatures, timestamp services, electronic labor contract services, costs from upgrading information technology infrastructure, security software, etc converting existing valid paper labor contracts into electronic contracts, integrating internal systems, etc.
Although e-labor contract service providers have a responsibility for security, the risk of cyber attacks and data leaks still exists. When all personnel information is stored and processed in the digital environment, enterprises are responsible for storing and maintaining personal data in accordance with the law, reporting as soon as security risks, falsification or unauthorized access are detected.

WHEN AND HOW SHOULD ENTERPRISE IMPLEMENT ELECTRONIC LABOR CONTRACT?

When and how to use electronic labor contract?

Recommendations and suggestions from VIVA Business Consulting:

E-labor contracting is not currently mandatory but an option for businesses to consider, especially when there are needs to digitize labor relations management, and it is necessary to be prepared to be ready in the next 2 or 5 years.

Before considering investing in applying an electronic system, enterprises need to develop internal regulations and processes, especially on Internal Regulations – personnel manuals, salary regulations, collective labor agreements, and standard labor contracts.
Promulgate internal regulations on the conclusion, storage and confidentiality of electronic labor contract data in its system, ensuring the integrity and traceability.
Prepare the human resources department and employees about the process and skills of using electronic labor contracts and raise awareness of personal data protection.
Choose a provider of e-labor contract services that are reliable and suitable for the needs of your business.
Comprehensive assessment, considering current costs, available resources, and the actual needs of businesses for the benefits of electronic labor contracts. Wait for the e-labor contract service market to be more stable in terms of both detailed guidelines from state agencies and practical application.
During the transition period, enterprises can apply both electronic and paper labor contracts in parallel.

VIVA will continue to update detailed guidelines from state agencies and share practical solutions in a systematic way so that enterprises can comprehensively manage labor relations according to local regulations, in an optimal way.

LEGAL EXPERT

VIVA BUSINESS CONSULTING

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* VIVA Business Consulting is strictly complied with regulations on protection of personal data, according to Decree No.13/2023/ND-CP dated April 17, 2023, issued by Viet Nam government. VIVA use and keep your info for NO other purposes but providing exclusive service for you.

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