SCOPES OF MANAGING THE EMPLOYMENT RELATIONS IN VIETNAM
- Relations between employees and employer
- Relations between employer and compulsory insurances
- Relations between employer and Tax department
Employment relations are not only internal matters of a company but they are also mandatory procedures by local laws and regulations.
Properly manage the relations will help to avoid violations and prevent risks that may happen in advance, keep your good standing and business advantage…
WHAT ARE THE LABOR RELATIONS THAT REQUIRED BY LOCAL LAWS AND REGULATIONS?
- Relations between employees and employer in signing and implementation of labor contracts.
- Relations between employer and Compulsory insurances and labor agencies in reporting and payments.
- Relations between employer and Tax Department in reporting, payments and annually settlement. Beside the monthly payment for the employees, the salary is the important expense that related to personal income tax and corporate income tax of any company.
- And daily hand in hand for consultancy: Internal labor regulations, Salary scales and policy, Collective agreement…; Employee profile; Performance of labor contracts; Modification, supplementation and termination of labor contracts; Wages (Minimum wage, Formulation of wage scales, wage tables and determination of labor norms, Forms of wage payment, Wage payment period, Principles of wage payment, Wage for overtime work and night work, Wage in case of work suspension, Payment of wage via foreman, Advance of wage, Deductions from wages, Allowances, subsidies, rank promotion and wage raise, Allowances, subsidies, rank promotion, wage raise and other incentives, Bonuses; Payroll procedures; Working time and rest time; Labor discipline and material responsibilities.
HOW VIVA BUSINESS CONSULTING SUPPORTS ENTERPRISES IN MANAGING OF THE LABOR RELATIONS?
1. Consultancy
- Employee profile and working history
- Labour discipline/disputes.
- Labour Code, SHUI, PIT.
- Other labour related matters.
- Labor contract, offer letter. Performance of labor contracts
- Modification, supplementation and termination of labor contracts
- Wages: Minimum wage, Formulation of wage scales, wage tables and determination of labor norms, Forms of wage payment, Wage payment period, Principles of wage payment, Wage for overtime work and night work, Wage in case of work suspension, Payment of wage via foreman, Advance of wage, Deductions from wages, Allowances, subsidies, rank promotion and wage raise, Allowances, subsidies, rank promotion, wage raise and other incentives, Bonuses
- Payroll procedures
- Working time and rest time
- Labor discipline and material responsibilities
- Compulsory social insurance – Trade unions – Personal income tax
- Update and apply for new regulations from the authorities
2. Payroll management
- Check time-keeping.
- Calculate salaries, allowances, bonuses, incentive and other payments.
- Calculate salary for new and resigned employees.
- Implement changes/adjustments.
- Reconcile/confirm payroll with client.
- Make salary payment to employees, distribute online payslips to employees and paper slip for workers.
- Respond to employees’ questions regarding their salaries via email/phone/directly at office.
3. Social/health/unemployment insurance management
- Make and submit monthly SHUI increase/decrease reports.
- Get employees’ SI booklet finalized/closed.
- Register for new/adjusted SI documents, HI cards for employees.
- Make and submit SHUI benefit reports: sick, maternity, labour accidents, occupational diseases, death.
- Make payment of SHUI benefits to employees.
- Reconcile SHUI data with the social insurance agency.
- Make payment of SHUI to the social insurance agency.
- Register and follow up the status of SHUI-declaring software/electronic signature.
4. Personal income tax management
- Register PIT codes for new employees and their dependents.
- Declare and submit monthly PIT reports.
- Explain employees’ questions related to PIT.
- Make payment of PIT amount to the tax authorities.
- Register and follow up the status of PIT-declaring software/electronic signature.
- Annual final tax settlement, tax refund, tax completion certificates.
5. The required procedures for foreign employees in Vietnam
- Visa for experts and businessmen
- Work permit
- Temporary residence card
- Personal income tax
- Compulsory insurances
- Labor contracts, Employment records and relations
- Rights and obligation of Chief of representative offices and Legal representatives of a business entity | Direct investment in Vietnam | Other procedures at the local competent state agencies
- Legalized and notarized translations of overseas papers | Local banks accounts and remittances | Manage contracts | Buy, rent and purchase housing.
6. Periodically compliance procedures at local competent state agencies
- Employment records management.
- Prepare labor contract and manage all the compliance labor registration / labor update, reports to submit, explain, negotiate at authorities. Apply and manage entry or exit visa, resident card, working permit for expats. On behalf of the company to manage and settle any query or requirement from the local competent state agencies.
- Calculate, prepare payroll for each staff monthly. On behalf of the Company to care of salary payment, bonus, other benefit, social and health insurance, personal income tax, specific actions and grades of handling on discipline, procedures for news staff or lay off staff
- Monthly internal auditing of the related reports, documents, procedures and prepare a management letter submit to the Board of Directors, which will notice about all risky issue may happen and suggested solutions
- Monthly, quarterly, annually reports / declarations / settlements at the local competent state agencies.
- On behalf of customer to explain and settle any query or complain from employees.
Please contact to our expertise should you have any further query about the conditions and procedures.
We looking to be your valued business partner and resources in Vietnam as we have been choosing since 2006.
Read more manage employment relations:
- Payroll service and manage employment relations
- Internal labor regulations – enterprises in Vietnam shall issue in written and register by laws
- Why registration of internal working regulations?
- Managing labor relations for expats in Vietnam
- Labor laws and regulations in Vietnam – 100 popular questions you need to know
- Type of labor contracts in Vietnam – how to terminate by the employer?
- Fines according to violations in labor law
- Internal labour regulations mandatory requirements in Vietnam
- The proactive management of wage labor compliance procedure
- Wage regulations – transparency in labor relations
- Vietnam employee books – regulations on preparation, update, management and use
